Job description: 

As an administrative assistant, you will perform varied and demanding administrative and office work, process cases and prepare factual decisions.

In doing so, they apply legal and administrative regulations, use modern means of communication and are often in direct contact with citizens.

Professional tasks of the training:

Training as an administrative assistant is a state-recognized training occupation in the public sector. During the training, the following knowledge and skills are taught, among others:

• Work organization and office management processes
• Administrative techniques, text design and formulation
• Structure, position and tasks of the training company
• Information and communication systems
• Human resources
• Budgeting and accounting
• Organization
• Procurement
• Administrative business management
• Student support
• General administrative law, case-related application of law and administrative procedures

Previous education:

For the training as an administrative assistant, you should have a good secondary school leaving certificate or an equivalent educational qualification.

Duration of training:

Training as an administrative assistant lasts 3 years.

Training allowance/holiday:

Table valid as of 01.01.2020:

The annual vacation entitlement is 30 working days.

Theoretical training:

Theoretical training takes place 1 - 2 times a week at the Berufsbildende Schule Wirtschaft II in Ludwigshafen. In addition, to supplement and deepen the vocational training, in-service instruction takes place once a week at the Kommunales Studieninstitut in Ludwigshafen.

Practical training:

Practical training in the university administration team takes place in various departments of the central administration and in some departments of the university, such as:

• Human Resources Department
• Budget department
• Housekeeping department
• Student Service
• BAföG Office

Among other things, you will learn about office and administrative tasks and processes and how to apply legal and administrative regulations in individual cases.

In addition, you will complete two guest training courses in the municipal sector during your training .

Examinations:

• Intermediate examination in the 2nd year
• Final examination at the end of the training