Job description:

As an administrative assistant, you will perform varied and demanding administrative and office work, process procedures and prepare factual decisions.

They apply legal and administrative regulations, use modern means of communication and are often in direct contact with citizens.

Professional tasks of the apprenticeship:

Training as an administrative assistant is a state-recognized training occupation in the public service. The following knowledge and skills are taught during the apprenticeship:

• Work organization and office management processes
• Administrative techniques, text design and formulation
• Structure, position and tasks of the training company
• Information and communication systems
• human resources
• Financial and accounting systems
• organization
• Procurement
• Administrative Management
• Student support
• General administrative law, case-related application of law and administrative procedures

Previous education:

To train as an administrative assistant, you should have a good secondary school leaving certificate or an equivalent qualification.

Duration of training:

Training to become an administrative assistant takes 3 years.

Apprenticeship pay/leave:

Table valid from 01.02.2025:

The annual vacation entitlement is 30 working days.

Theoretical training:

The theoretical training takes place 1 - 2 times a week at the Berufsbildende Schule Wirtschaft II in Ludwigshafen. In addition, to supplement and deepen the vocational training, an in-service instruction takes place once a week at the Municipal Study Institute in Ludwigshafen.

Practical training:

The practical training in the university administration team takes place in various departments of the central administration and in some Departments of the university, e.g:

• Human Resources Department
• Budget department
• Housekeeping
• Student Services
• BAföG office

Among other things, you will learn about office and administrative organizational tasks and processes and how to apply legal and administrative regulations to individual cases.

You will also complete two guest training courses in the municipal sector during your training.

Examinations:

• Intermediate examination in the 2nd year
• Final examination at the end of the apprenticeship